About Us Application for fresh passport / reissue

Application for Fresh Passport/Reissue

To apply for Passport Services at the Embassy of India, Bern, it is mandatory to fill the application online.

  • The Online application form is available at https://embassy.passportindia.gov.in/
  • All Passports will be issued only after verifying the credentials of the applicants.
  • Consular surcharge of CHF 2 is levied on all consular services.
  • The size of the photograph is 2” x 2”.
  • Payment is accepted preferably through Bank transfer. Cash/Debit/Credit cards are not accepted.  Bank details are given at the end of page.
  • PAYMENT MADE AT THE CASH DESK OF THE POST OFFICE WILL NOT BE ACCEPTED as the same involves agency charges.
  • Processing of a completed passport application may take up to seven weeks. Please refrain from making enquiries during this period.

Note: New passport can also be issued more than one year before the expiry of the current passport.

Processing Time: Please be informed that Tatkal facility is not available at this Embassy. Normally it takes 5 to 7 weeks from the date of receipt in the Embassy.

Status of Passport process – UseTrack Status in passport portal for status.

Important details for Passport Procedure:

Web portal for passport application: It is mandatory to fill the passport application form online at the following link:

  • Print the passport application form filled online and sign on both the designated places(on first page under the photograph and the last page of application form).
  • All signatures in the application form should be signed with either blue or black ballpoint pen only.
  • Those who cannot affix their signature , e.g. infants and minors,  should put their thumb impression instead of signature below the photograph (male applicants should use left thumb impression and female applicants should use right thumb impression). The signature of the applicant should exactly fit in the prescribed signature box provided on the first page.
  • Unsigned applications will be rejected.
  • Print-out of the filled application form along with other supporting documents are to be submitted by Post.
  • Application Fee (click here for fee details) should be deposited through bank transfer only.
  • Payment may be made in advance (as it takes 2 to 3 days to reflect in our bank account) to the Embassy’s Bank Account and attach copies of both the transaction slips with the application as proof for payment.
  • Photograph Specifications: For detailed instructions, please click here (please note that applications with wrong photograph specifications will be rejected.)
  • Passport application can be submitted one year before the date of expiry of the existing passport. For e.g. if the passport is expiring on 15.02.2022 the application can be submitted any time after 15.02.2021.

BANK DETAILS FOR PAYMENT OF PASSPORT FEES ONLINE:

Benificiary Name : Embassy of India
Bank                             : UBS AG,  Bubenbergplatz 3, Postfach, CH-3000, Bern
Account No                 : 235-939899-01P
IBAN                            :CH82 0023 5235 9398 9901 P

BANK DETAILS FOR PAYMENT OF CONSULAR SURCHARGE ONLINE:

Benificiary Name : Embassy of India
Bank                             : UBS AG,  Bubenbergplatz 3, Postfach, CH-3000, Bern
Account No.                : 235-939899. 02K
IBAN                            :CH39 0023 5235 9398 9902 K

Submission by Post:Completed Application along with supporting document may be sent to theEmbassy by Registered Post only at the following address:

Stamp CHF 6.30


To


          Embassy of India         
Kirchenfeldstrasse 28
3005 Bern

Dispatch/Return of new passport: For delivery of new Passport Booklet by Post, please send a self-addressed register stamped envelope (CHF 6.30) along with your application.

NOTE:

  • Die Post tracking facility may be used to track your shipment.
  • Please send separate self addressed, stamped envelopes for the each application.

CHECK LIST OF DOCUMENTS FOR DIFFERENT CATEGORIES:

NOTE:

For any change in the particulars in the existing passport of the applicant, copy of supporting document is mandatory.

Application without supporting documents the will be rejected and sent back.

Indian address is mandatory while filling the application form for Police Verification Purpose. Proof of that Indian address is mandatory. Address in the name of applicant's parents or spouse is also accepted.
Click Here for the List of documents accepted as Proof of Address

1. Re-issue of passport on completion of validity of current passport/exhaustion of pages:

(a) Passport Application Form filled under https://embassy.passportindia.gov.in/
(b) 2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Original Passport along with a copy of the front and last page of the Passport.(Original Passport is mandatory, otherwise application will be rejected)
(d) Copy of Aufenthaltstitel (Swiss Residence permit)
(e)Copy of Meldebescheinigung (Proof of Swiss address)
(f) For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(g) Proof of payment of fees (Receipt).For fee details, Click here.

2. Passport for children below 18 years of age:

(a) Passport Application Form filled under https://embassy.passportindia.gov.in/
(b) 2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

 For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Original Passport along with a copy of the front and last page of the Passport.
(Original Passport is mandatory, otherwise application will be rejected)
(d) Copy of Aufenthaltstitel (Swiss Residence permit)
(e) Copy of Meldebescheinigung (Proof of address)
(f) For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(g) Proof of payment of fees (Receipt).For fee details, Click here.
(h) Consent Letter (download here) from parents.

Note:

  • The passport will be valid for five years or till the minor attains the age of 18 years, whichever is earlier.
  • However, minors in the age group of 15 to 18 years are eligible to apply for 10 year - validity passport with additional fees.
  • For fees: Click here

3. Fresh passport to a newborn child:

IMPORTANT NOTE:

  • For a child born in Switzerland to be registered as an Indian citizen, the application must be made within one year of the child's birth, in the prescribed form.
  • Birth registration is mandatory. This service is a part of the Fresh passport application for a new born child.
  • At least one of the child's parents must be an Indian citizen at the time of applying.

Following are the guidelines for applying fresh passport for a new born child:

(a)Passport Application Form filled under
( b) Print the passport application form filled online.
(c) Instead of signature, thumb impression of the child is required in signature box on the first page and last page of the application form below the photograph (left thumb impression in case of male child and right thumb impression in case of female child)
(d) Copy of Birth Certificate issued by the Swiss Civil Authority
(e) 2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.

(f) Self-attested copies of parents' passports and residence permits / visas
(g) Copy of Meldebescheinigung (Proof of residency/address)
(h) Consent Letter (download here) from parents.
(i) Annexure G – applicable when one parent has not given consent
(j) Expected Service Time 4-6 weeks
(k) Child’s presence at the Embassy is not mandatory.
(l) For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(m) Proof of payment of fees (Receipt).For fee details, click here.

For Passport Application Fee and Registration of Birth Fee, please Click here.

4. Re-issue of passport for splitting name (writing name and surname in different columns in the passport):

(a) Passport Application Form filled under https://embassy.passportindia.gov.in/
(b) 2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Original Passport along with a copy of the front and last page of the Passport.(Original Passport is mandatory, otherwise application will be rejected)
(d) Copy of Aufenthaltstitel (Swiss Residence permit)
(e) Copy of Meldebescheinigung (Proof of address)
(f) Affidavit for name split has to be signed by the applicant in front of the Consular Officer at the Embassy.
(g) For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(h) Proof of payment of fees (Receipt).For fee details, click here.

NOTE: For all Sworn Affidavit on passport services -

  • Physical presence at the Embassy of India, Bern is mandatory
  • Prior appointments have to be taken for this service.
  • Both duly filled online application and the affidavit has to be signed in the presence of Consular Officer at the Embassy.

5. Re-issue of passport for inclusion of spouse name in the passport:

(a) Passport Application Form filled under https://embassy.passportindia.gov.in/
(b)2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c)Original Passport along with a copy of the front and last page of the Passport.(Original Passport is mandatory, otherwise application will be rejected)
(d)Copy of Aufenthaltstitel (Swiss Residence permit)
(e)Copy of Meldebescheinigung (Proof of address)
(f)Copy of Marriage Certificate
(g)For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(h)Proof of payment of fees (Receipt).For fee details,  Click here

6. Re-issue of passport in lieu of lost or damaged passport

(a) Passport Application Form filled under https://embassy.passportindia.gov.in/
(b)2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

 For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Photocopy of the lost passport (first page and last page).
Passport in original in case of damaged passport
(d)Police report, in original, for the lost passport containing the lost passport number
(e)An Affidavit regarding loss of passport/damaged passport has to be signed by the applicant in front of the Consular Officer at the Embassy.
(f)Copy of Aufenthaltstitel (Swiss Residence permit)
(g)Copy of Meldebescheinigung (Proof of address)
(h) Self-Declaration by the applicant
(i)For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(j) Proof of payment of fees (Receipt).For fee details,Click here

NOTE: For all Sworn Affidavit on passport services -

  • Physical presence at the Embassy of India, Bern is mandatory
  • Prior appointments have to be taken for this service.
  • Both duly filled online application and the affidavit has to be signed in the presence of Consular Officer at the Embassy.

7. Re-issue of passport due to change in name (For reasons other than marriage or divorce)

(a)Passport Application Form filled under https://embassy.passportindia.gov.in/
(b)2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Original Passport along with a copy of the front and last page of the Passport.(Original Passport is mandatory, otherwise application will be rejected)
(d)New name to be filled in the online application form
(e)Affidavit has to be signed by the applicant in front of the Consular Officer at the Embassy.
(f)Original Clippings of two newspapers (one Indian and one Swiss newspaper)
(g)For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(h)Proof of payment of fees (Receipt). For fee details,  Click here

NOTE: For all Sworn Affidavit on passport services -

  • Physical presence at the Embassy of India, Bern is mandatory
  • Prior appointments have to be taken for this service.
  • Both duly filled online application and the affidavit has to be signed in the presence of Consular Officer at the Embassy.

8. Re-issue of passport due to change of name after marriage or remarriage

(a)Passport Application Form filled under https://embassy.passportindia.gov.in/
(b) 2 recent photographs (one pasted on the designated place in the application form and one extra should be given without stapling)-

For Photo Specification click here.
(Application form with wrong photo specification would be rejected)

(c) Original Passport along with a copy of the front and last page of the Passport.(Original Passport is mandatory, otherwise application will be rejected)
(d) New name to be filled in the online application form
(e) Affidavit has to be signed by the applicant in front of the Consular Officer at the Embassy.
(f) Copy of Marriage Certificate
(g) Copy of divorce decree (For name change after divorce)
(g) For going back to maiden name because of death of spouse/divorce, death certificate/divorce decree needed.
(h) For delivery of new passport booklet by Post, please send a medium sized, self addressed, register stamped (CHF 6.30) envelope along with your application
(i) Proof of payment of fees (Receipt).For fee details,  Click here

NOTE: For all Sworn Affidavit on passport services -

  • Physical presence at the Embassy of India, Bern is mandatory
  • Prior appointments have to be taken for this service.
  • Both duly filled online application and the affidavit has to be signed in the presence of Consular Officer at the Embassy.

 

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Consular Services